Basic Level Training for Capacity Development of Library Assistants in Schools/Colleges

“Investing in Library Personnel to Support High Standard of Learning”


The professionalization of the services of library professionals/personnel can play a critical and paramount role in the nation’s efforts to build a knowledge-based society. Supporting the development of professional efficiencies and competencies of library professionals could contribute towards creating libraries in schools/colleges as a learning hub that draws the interest and motivation of the young children and adults to engage themselves meaningfully and to pursue learning as a lifelong endeavour. Enhancing the professional capacity, knowledge and skills of librarians especially working in the school system would also add to the systemic approach of addressing the educational issues we are encountering in our education system.

Despite the paramount role library professionals can potentially play in building a knowledge-based society or institutions,the majority of the school libraries in the country are served by library assistants with either Class X or XII – education qualification without any prior formal training to work in the libraries. These library staff need basic training in key areas of library knowledge and skills such as identification of relevant library resources, techniques of processing library materials, digital cataloguing of online information sources, locating and sharing information related to teaching and learning, designing and delivering effective information literacy programmes – providing help to students and teachers in their teaching-learning process, and development of basic library operation policies and procedures.

Therefore,thisBasic Level Training for Capacity Development of Library Assistants in Schools/Colleges is a needs-based professional development training programme developed with a deliberate attempt to fill these professional gaps and enhance the professional services of library staff so that they acquire the basic knowledge and skills of not just managing the library resources but also take initiatives to transform the physical ambiance of the libraries into a knowledge and learning hub.

General Aim of the training programme

The broad purpose of the programme is to develop and enhance knowledge and skills of the school library assistants to enable them to develop and manage library resources to support school education, personal development and lifelong learning skills of the school children. The programme is structured around essential elements of library services and skills pertinent to the current needs and emerging ICT-based school education system and library services in the country. The programme also aims to provide and enhance practical skills of library assistants for their professional improvement and personal development through application of knowledge and skills gained from the training.

Specific Learning outcomes of the Programme

Upon successful completion of the training, the participants will be able to:

  • identify and procure appropriate library and information materials based on currency, authority, accuracy and relevancy to the school curriculum;
  • use varying methods of handling and processing both print-based – and digital information resources;
  • classify library resources effectively by applying Dewey Decimal Classification system and online classification tools;
  • perform basic level of descriptive and subject cataloguing using AACR2 and SEARS list of Subject Headings;
  • create an appealing library atmosphere to encourage the use of library;
  • search and retrieve authentic and current information from multiple sources by applying information search strategies;
  • develop an effective library policies and procedures;
  • maintain dynamic and relevant library resources  for educational and recreational needs of the school children;
  • conduct information literacy and user education for teachers and students to support in their teaching-learning process;
  • promote reading and provide resources and services.

Target Participants

This training programme is specially designed to address the needs of library assistants working in the schools, colleges of RUB and other relevant government agencies and institutions, who have not availed any training programme and require basic training for effective management of library services.

Outline of the Training Programme

PD Programme in Library Classification and Cataloguing for School Library Assistants:Daily Sessions Overview


Session I


Session II


Session III


Session IV

Days 9.00AM – 10.30AM11.00AM – 12.30PM1.30PM – 3.00PM3.30 PM – 5.00PM

Day 1


Introduction to training programme

Types of libraries and their functions

HTML links to :

types of libraries  & LIS101 SIM

History of libraries

The School library : its roles and functions

Html links to School library The School Library PPT

Information sources

Concept of information and need for information

Online resources (ejournals, ebooks, Research4life,DOAJ & other OA Resources ,

Html links to :

·    Information sources

·    LRS102 SIM


Finding and using information

Information search Practical

Html links to:

Information search

Library skills workshop

Information sources &retrieval PPT

APA citation style

Day 2

Finding and using information

Information search Practical

Html link to information search practical exercises

Finding and using information

Information search Practical

Html link to information search practical exercises

Finding and using information

Information search Practical

Html link to information search practical exercises

Collection Development:

Process and Procedure

Html links to LTS201 SIM


Day 3

Classification of library resources

Html links to :

Classification PPT

Classification of library resources

DDC summaries, Schedules, relative index and Tables

HTML links to:

DDC First Summa

DDC Second Summary

DDC Third Summary

History of DDC

Introduction to DDC

Classification of library resources : Steps in DDC classification

Number building using DDC Three Summaries

schedules and relative index

HTML links to:

Classification Excercises  DDC summaries

Classification exercises1

DDC exercises _answers _scheduels and index


DDC classification : Number building using schedules and relative index

Html links to :

DDC exercises _answers _scheduels and index

Day 4DDC Classification : Introduction to T1

Standard Subdivision T1

DDC Classification : Practical exercises in number building using T1

Practical Exercises T1

DDC Classification : Introduction to T2


DDC Classification : Practical exercises in number building using T2

T2 Exercises

Day 5

DDC Classification:

Introduction to T3

Html links to:

Use of T3

DDC Classification  using T3 notations

Use of Table 3 notation to build DDC numbers

DDC Classification : Introduction to T4

Presentation  on Table 4

DDC Classification :

Practical exercises Table 4

Day 6Classification of fiction

Genrefication 1

Genrification 2

Classification of fiction

HTML links to:

DDC 800 classification

Cutter application rules

Classification of

Dzongkha Literature

The National Library of Bhutan_Classification

Classification of Dzongkha Literature

HTML links to:

The National Library of Bhutan_ Classification

Day 7Basic Library Cataloguing

Descriptive Cataloguing

Basic Library Cataloguing

Descriptive Cataloguing

Basic Library Cataloguing: Practical

Descriptive Cataloguing

Basic Library Cataloguing: Practical

Descriptive Cataloguing

Day 8Subject cataloguing


Subject cataloguing


Subject cataloguing


Subject cataloguing


Day 9Classification of Govt. Documents

Gov Doc Classification 1

Classification of Govt. Documents

Gov Doc Classification 2


User Education (Theory)


User Education (Practical)
Day 10Stack maintenance / Library Routines: shelf arrangement, shelf rectification. HTML links to: House keeping routine scheduleStack maintenance / Library Routines: shelf arrangement, shelf rectification.Physical verification &

Weeding of  unwanted materials HTML links to:

Book Weeding Policy

Feedback, closing ceremony  and certificates HTML links to :

Feedback questionnaires

Sample Certificate Closing ceremony programme

Number of participants:  25 participants

Duration of workshop:   10 days (4 sessions per day)

Cost per person: Nu.20,000/- (Nu.2000 per day inclusive of working lunch and refreshments, stationery, training reading materials, etc.)

 Profile of the facilitators

SL.NameQualificationTeaching Experience Teaching Philosophy
1.      Mr. Yeshey DorjiM.Sc (ILS)33   Years Committed to Library Science development in the country
2.Mr. Library Studies 15 yearsDedicated and highly motivated in professional development and exploring new ideas